Terms and conditions

Please see charges for our prices.

Booking and deposits

Your booking is secured upon the return of the booking form by email or post, and receipt of the agreed deposit.  Deposits are non-refundable but at the discretion of the Friend in Residence may be transferred to subsequent bookings within 12 months of the original date where circumstances beyond your control result in your having to cancel.  We reserve the right to retain the booking deposit for avoidable cancellations within two weeks of arrival.

Amendments and cancellations

Amendments to your booking including dates, times of arrival and occupation and numbers of guests for the purpose of overnight stays are permissible up to 24 hours in advance of arrival. Except for changes due to circumstances beyond your control, the full balance (excluding hire of bedlinen and towels) will remain payable after this point. Additional guests or time periods will be managed as an extension to the booking and charged accordingly.

Payments

The full balance must be received from the person making the booking or group leader no later than the day of arrival. Bank transfers may be made in advance; payments on site must be in cash or by cheque as we are unable to receive payment by credit card or other mobile electronic means.

Access and agreed times of occupation

Access to the facilities will be provided to the individual making the booking or named individuals who are notified to the Friend in Residence in advance.

For overnight visits, the Barn is normally available between the hours of 4pm and 10am, subject to daytime bookings.  Should you require use of the facilities outside of these times an additional charge may be payable.  You are asked to provide an estimated time of arrival to within 1 hour at the time of booking.  The Friend in Residence will either guarantee to be available within these parameters or will provide instructions for accessing the buildings in advance of your journey.  You must notify the Friend in Residence of any changes of plan or delays on the day of arrival, in order to avoid delays to your being able to access the building.

For daytime or evening hire, the Barn and Meeting House may be booked for any period between the hours of 9am and 10pm subject to availability.  Your booking is for the times agreed in advance and use of the premises for additional time periods may incur further charges.

Pets

No animals other than personal assistance dogs are permitted inside the Barn.

Personal property

Any possessions brought onto the premises by visitors and guests remain their own responsibility; no liability is accepted for these items.

Airton Friends Meeting property

Any damage to the property Airton Friends Meeting, loss of keys or other goods must be paid for.

Departure

You are requested to leave the premises in a clean and tidy condition and to follow any specific instructions concerning bedlinen, keys etc. provided by the Friend in Residence.

Your personal data

We will never contact you without your consent for purposes other than in relation to the booking.  We will never forward your details to any third party without your consent.  Any contact details you provide during the course of the booking will be stored securely and destroyed after three years.

Activities and uses of the venue

Preamble
The Meeting House and Barn have been used by Quakers as a place of worship and welcome for 350 years.  We attempt to manage the property on the basis of the Quaker principles of simplicity, truth and integrity, equality and peace.  We ask our visitors and guests to respect the unique atmosphere that these values have helped to shape.

These principles lead us to good neighbourliness, careful stewardship of the premises and the desire to maintain the facilities as a positive resource for our visitors.

Uses
Your booking is for the uses and activities specified at the time of enquiry and these must be in compliance with the ‘Terms of conduct’ below.  All bookings are at the discretion of Airton Friends Meeting and the Friend in Residence.

Terms of conduct
In accordance with the above, the following activities are not permitted anywhere on the premises:

– the sale of alcohol
– smoking
– the use of banned substances
– activities likely to cause personal injury or damage to property, the grounds or furnishings
– gambling or gaming of any kind involving stakes
– accessing illicit online resources

In addition, the use of sound amplification equipment is not permitted anywhere on the premises except by agreement in advance with the Friend in Residence and under the direction of representatives of Airton Friends Meeting.

Finally, guests are asked to respect the needs of our neighbours and all guests present on the premises, with particular regard to:

– disturbance late in the evening and early morning
– personal safety and security
– reasonable access to the facilities
– cleanliness and hygiene

Applicability and awareness

These Terms and Conditions apply to all visitors and guests.  The individual making the booking is responsible to ensure all members of the group are aware of and willing to comply with them.